The Chair, Steve Williams, called the meeting to order on January 22, 2013 on the IAGW-CM list.
The following directors were present: Steve Williams, Rich Lowe, Ralph Leonard, Cheryl Siebrass, Conni McDaniel Hall, Constance Diamond, Karen De-Groote-Johnson, Mark Christian, Greta Thompson, Barbara Hug, Sharyl Farrell, Linda Ziemann, Gail Kilgore, and Richard Harrison.
The Chair announced the agenda in the welcome message.
1. Opening welcome from the president, which may include any pertinent announcements 2. Roll Call 3. Secretary's Report 4. Treasurer's Report 5. Item of Business: Updating the Friends of IAGenWeb bylaws 6. Closing Comments & Adjournment
The Chair made the following announcements.
Welcome to the annual board meeting of Friends of IAGenWeb! We continue to be in great shape financially, ready to fund non-profit IAGenWeb far out into the foreseeable future. I want to give a huge thank you to Rich Lowe for hosting Google Adsense on the Iowa WPA and Gravestone Photo Projects for Friends of IAGenWeb. This effort completely cleared our debt and has contributed to our coffers greatly. Rich had decided to remove Google Adsense from the sites a bit ago. We are left very healthy because of this influx of funds and we continue to grow funds through generous contributions. Thanks again Rich. Watch for the Treasurer's Report to show just how healthy we are! This meeting will be absent of Don Kelly, a former member of the board of directors. Don passed away in August 2012. I wish to acknowledge his generous service to both Friends of IAGenWeb and IAGenWeb. Loren Toomsen was instrumental in establishing and funding Friends of IAGenWeb. We wouldn't be at this point without him. He has not been a part of meetings in many years and we will miss his presence as a board member. He's moved forward into the next chapter of his life! I hope to follow in his footsteps one of these days!
Mark Christian presented the Secretary's report.
The 2012 annual meeting was held January 30, 2012 through February 5, 2012 during which the proceedings of the Board of Directors and all actions taken by the Board of Directors and by the officers of the organization since the last annual meeting were ratified. Minutes of that meeting are located at: http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/meetings.htm Board of director meetings were held April 16, 2012 through April 20, 2012 and July 30, 2012 through August 7, 2012. The following items were enacted by motion. 1. Funding approval of the renewal of the domain names iowagravestones.org and iowagravestones.com for a period of five years each at a total cost not to exceed $200 dollars. 2. Confirmation of the appointments of Rich Lowe as Treasurer for the position's three year term starting July 1st, 2012 through June 30th of 2015, Mark Christian as Secretary from July 1st, 2012 to June 30th of 2013 and Cheryl Siebrass as Director-at-Large from July 1st, 2012 to June 30th of 2013. 3. Funding approval of hosting the IAGenWeb.org server at $59.95 per month through June of 2013.
The Chair called for comments then declared the Secretary's report accepted as submitted.
Rich Lowe presented the Tresurer's report.
Financial Reports updated as of year-end December 31, 2012 can be found at: http://iagenweb.org/state/friends_of_iagenweb-operations/ Balance Sheet at 12/31/12: US Bank Checking: $10,208.15 PayPal Balance: $2,315.60 Our Liability account carries a zero balance. Income for calendar year 2012 was up $519.85 from 2011. Membership/Donations and Memorials were down $198 while Google AdSense income was up $719.16 from the previous year. Operating Expenses were up just $98 from the previous year. There were no funding requests from IAGenWeb other than our ongoing server expense of $57 per month and domain name renewals totaling $150. I encourage IAGenWeb leadership to develop an annual forecast of income and expenditures and to submit funding requests for special needs that involve large expenditures so that money can be set aside in a budget. Having accomplished the goal of retiring the debt owed to Loren Thomson and helping Friends build a bankroll of more than $12,500, AdSense Advertising was removed from both Iowa Gravestones and the WPA Special Project sites as of October 1, 2012. President Steve Williams has expressed a preference that specifics on my decision, as Special Projects Coordinator, to discontinue AdSense ads on GPP and WPA, be addressed off list and I will be glad to do so for any who are interested.
The Chair called for comments then declared the report accepted as submitted.
It was moved by Karen De Groote and seconded by Greta Thompson to approve the changes to the Friends of IAGenWeb Bylaws indicated on the webpage: http://iagenweb.org/state/friends_of_iagenweb/articles-2013.htm; with the changes to be incorporated into the published Bylaws found on this webpage: http://iagenweb.org/state/friends_of_iagenweb/articles.htm.
Votes For: Karen De Groote-Johnson, Barbara Hug, Linda Ziemann, Constance McDaniel Hall, Sharyl Ferrall, Mark Christian, Richard Harrison, Greta Thompson, Rich Lowe, Ralph Leonard, Constance Diamond, Cheryl Siebrass, Steve WilliamsThe Acting Chair declared the motion passed.
Without objection the Acting Chair adjourned the meeting on February 10, 2013.