The Chair, Constance Diamond, called the meeting to order on July 21, 2009 to be conducted on the IAGW-CM list.
The following directors were present: Constance Diamond,Greta Thompson, Mark Christian, Sharyl Ferrall, Karen DeGroote-Johnson, Linda Ziemann, Rich Lowe, Gail Kilgore, Barbara Hug, Richard Harrison, Don Kelly.
The following directors were absent: Loren Toomsen
The agenda was published by the Chair on July 7, 2009 and republished on July 21, 2009.
AGENDA:
1. Appointments of Treasurer, Secretary, Director-at-Large and Shopkeeper.
2. Appointment of Welcome Committee members.
3. Appointment of Friends Website Coordinator.
4. Approval of minutes.
5. Treasurers report.
6. Bylaws change for who is designated as president and vice president.
The outgoing Treasurer, Barbara Hug, presented the report:
The last treasurer's report is on the Friends Operational site on the IAGenWeb Forum http://iagenweb.org/forum/ located right under the big VOTE words. Once in the site, go to the Balance Sheet which is where the summary of all of our funds are shown. I think we're doing very well. We've had several large donations lately, at least one of $300 to help pay off the loan to Loren. As instructed by Richard, I stopped payment on the January check to Loren and have not written another one. But I think one should be written soon. Rich Lowe and I have transferred all of the documents, checks, and banking records for Friends, so he now has control of the accounts. From now on he will be the person to write to about the finances.
The Secretary, Mark Christian, presented the minutes:
The last meeting was held from February 3, 2009 to June 6, 2009. Minutes are online at: http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/meetings.htm
The Chair announced without objection the acceptance of the minutes.
The Chair announced that attendance will be recorded by the Secretary based upon list participation during the meeting.
The Chair announced without objection the appointment of Linda Ziemann to the Welcome Committee.
The Chair announced without objection the appointment of Richard Harrison as website coordinator.
The Chair announced without objection the appointments of Mark Christian as Secretary, Rich Lowe as Treasurer, Peggy Tebbetts as Director at Large, and Karen De Groote-Johnson as Shopkeeper, Linda Ziemann to the Welcome Committee, and Richard Harrison as website coordinator.
The Welcome Committee Co-Chairs Constance Diamond and Sharyl Ferrall presented the Welcome Committe report.
The 2008 year ended with two Thank You letters and receipt cards being sent out ... December contributors were Wilker Repair & Welding (Brad and Errin Wilker) with a donation in the 'memory of Forrest and Virginia Sires', and to Michael Groth. In January a Thank You letter and receipt went out to Norma Jennings who renewed her membership. In April we sent three Thank you letters and receipt out ... to Trivent Financial for Lutherans Foundation (matching funds for Michael Groth); Linda Ziemann and Lynn McCleary who renewed their membership. In May a Thank You letter and receipt went out to a donor who wishes to remain anonymous. In June a Thank You letter and receipt went out to the Iowa City Genealogical Society, donation specified it was dedicated to go towards paying off the loan from Loren, for his efforts in starting Friends and his support of IAGenWeb. In July (as of today) two Thank You letters and receipts were sent out: one went to Peggy Tebbetts, who renewed her membership; and one to a donor who wishes to remain anonymous.
The Shopkeeper Karen De Groote-Johnson presented the Cafe Press Store report.
There is not much to report on our lovely little store so I will be brief. As of today the payee information has been changed to our new treasurer. Also the SP, Iowa in the Civil War, has it's own store front. Unfortunately the largest logo available is only suitable for magnets and buttons. If some kind soul could make a large IACW logo, I will add products. I would LOVE to buy a tshirt with this logo on the front. Due to the intense economic conditions of the last 8 months we have seen no new sales since Dec. I strongly feel that we can have a good little store that contributes to the Friends organization if we would just do some marketing. I researched the presentation of another café press store on an online game site that I have mentioned before. Café Press did not provide the marquee, it was created by the programmers of the game. If there is anyone in our midst that would be willing to look at the marquee I am talking about and possibly provide coding that we all could use if we so desire, please email me. I tried and tried with my own abilities to make a classy ad on my web site but it was to no avail. Please take a look our store and don't hesitate to give me feedback. It can be found at: http://www.cafepress.com/iagenweb. Clicking on the IAGenWeb store front you will find sections for volunteer items as well as CC items. Keep those items in mind for your special volunteers or your public visits. Thank you for your attention and again, don't hesitate to email me with suggestions.
It was moved by Karen De Groote-Johnson and seconded by Greta Thompson that:
Votes For: Richard Harrison, Linda Ziemann, Greta Thompson, Sharyl Ferrall, Don Kelly, Mark ChristianFriends purchases a 6 month subscription for the Café Press store, in the amount of $34.95 commencing Aug 1, 2009 and ending Jan 31, 2010. If the store has not demonstrated the ability to pay for itself with some donation to Friends during this period, it will be closed on that date. Review to take place on or before that date and every 6 months thereafter.
The Chair declared the motion passed.
With no objection the meeting was adjourned by the Chair on August 7, 2009.