The Chair, Barbara Hug, called the meeting to order on October 6, 2007 to be conducted on the IAGEN-EXEC list.
The following directors were present: Karen De-Groote-Johnson, Mark Christian, Don Kelly AKA Donal O'Kelly, Barbara Hug, Rich Lowe, Greta Thompson, Sharyl Ferrall, Kelly Boldan, and Richard Harrison AKA Isaiah Harrison, Loren Toomsen.
No agenda was published.
On October 22, 2007 Mark Christian made the following announcement:
The IAGenWeb Leadership Team has approved a plan to move from our current dedicated server hosted by Apollo Hosting to a Virtual Private Server hosted by PowerVPS. The VPS environment will save us a least $65.00 per month in hosting fees, and at the same time provide a better, more managed server environment.
The overall plan is to begin testing the new server this week with a cutover in November, perhaps around November 17th. If the plan is successful, we will not have to pay the Apollo bill due November 25th. (If the testing fails for any reason, the initial 30 days with PowerVPS is refundable and we would continue on for now with Apollo. We expect it to be successful or we wouldn't undertake the effort, but things can always go wrong.)
There will be no additional expenses associated with the cutover. Last time we paid a company to do much of the server move work. This time Steve Williams will take the lead and we expect to be able to cutover successfully
There is some chance that we will be able to move to even a cheaper environment than that proposed, but we will not be able to determine that until tests are conducted on the new server. Therefore we will be requesting $84.50 for the initial month starting October 25, 2007. We may begin with a cheaper plan, but will need to be able to quickly upgrade to the $84.50 plan should the cheaper one not perform. Our current server cost is $149.00 per month.
Below my signature is some additional detail that was provided to the Leadership Team.
I will shortly make a motion for funding. This must be handled expeditiously as we don't want to lose this window. If we can't get this done in the proposed time frame we will be into next year before we can try again.
There was no old business.
It was moved by Mark Christian and seconded by Rich Lowe that Friends of IAGenWeb fund the initial month of hosting by PowerVPS in an amount up to $84.50 beginning October 25, 2007. Upon the successful cutover to the new server in November additional payments cease for the dedicated server at Apollo Hosting and ongoing payments, not to exceed $84.50 per month, are approved for hosting at PowerVPS through June, 2008. In event of failure the initial funding will be refunded unless a new funding plan is approved by Friends of IAGenWeb.
Votes For: Richard Harrison, Mark Christian, Barbara Hug, Sharyl Ferrall, Don Kelly, Kelly Boldan, Rich Lowe, Loren Toomsen
Votes Against: None
Abstentions: None
The Chair declared the motion carried.
The Chair adjourned the meeting on November 2, 2007.