Minutes of the Friends of IAGenWeb

Annual Meeting
July 17, 2016 – July 31, 2016

Agenda

1. Welcome, Roll Call and Announcements

2. Minutes of previous meeting

3. Treasurer's Report

4. Old Business

5. New Business:

a. Confirmation of Appointments

b. Authorization for funding the IAGenWeb Project's iagenweb.org server

c. Other New Business

6. Closing Comments & Adjournment

1. Call to Order

The Chair, Cheryl Siebrass, called the meeting to order on July 17, 2016. There were no announcements.

All current Board Members were present:

Executive Board:

Cheryl Siebrass –President:

Lynn McCleary-Vice President

Ralph Leonard-Secretary, July 2015

Janelle Graham Martin-Secretary, July 2016 (to be confirmed)

Mark Christian-Treasurer

Directors:

Karen De Groote

William Haloupek

Conni McDaniel-Hall

Steve Williams

Ralph Leonard

Linda Ziemann

Constance Diamond

Barbara Hug

Sharyl Ferrall

Gail Kilgore Meyer

Director At Large-Paul Nagy (to be confirmed)

A quorum was present.

2. Secretary’s Report

The Secretary, Ralph Leonard, presented the report:

The minutes of the last Annual meeting July 25-Aug 10, 2015 can be located at http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/minutes2015Annual.html
Without objection the President announced the acceptance of the minutes as posted.

3. The Treasurer's Report

The Treasurer, Mark Christian, presented the treasurer’s report:

Financial Reports as of June 30, 2016 can be found at:

http://iagenweb.org/state/friends_of_iagenweb-operations/

Year-to-date: Our asset balance (bank plus PayPal accounts) as of June 30, 2016 was $14,467.73 a decrease of $124.20 over the starting balance on January 1, 2016. Income (donations) increased $75.00 over the corresponding period last year. Expenses decreased $124.20 over the preceding period.

Year-to-year: Our asset balance increased by $200.49 during the 12 months ending June 30, 2015.

In the July, 2015 annual meeting the directors approved $60.00 total expense for additional server disk space cost through July, 2015 [2016 Correction confirmed by the treasurer]. Since then there has been one one-gigabyte upgrade of server disk space (at $1/month/gigabyte). Of the $60.00 growth funding authorized, $12.00 was used through this month. Server expense is currently $65.95 per month.

IRS Form 990-N for 2015 has been E-filed and accepted.

Without objection the President announced the acceptance of the Treasurers Report.

4. Old Business

There was no old business.

5. New Business

a. Confirmation of Appointments

The positions of President and Vice-President of Friends are automatically installed, and the balance of positions are appointed. The current appointments are:

Secretary: Janelle Graham Martin, appointed for one year

Treasurer: Mark Christian, reappointed for three years

Director-at-Large: Paul Nagy, appointed for one year

Website Coordinator: Steve Williams, reappointed for one year

Welcome Committee: Constance Diamond (Lead), reappointed Mark Christian (Treasurer), reappointed

With no objections, the appointees have been confirmed.

Confirming: Conni McDaniel Hall, Karen DeGroote, Linda Ziemann, Ralph Leonard, Constance Diamond, Barbara Hug, Sharyl Ferrall, Lynn McCleary, Mark Christian, Janelle Martin.

There were no abstentions.

Not voting: Steve Williams, William Haloupek, Paul Nagy, Gail Kilgore.

b. Authorization of funding

It was moved by Mark and seconded by Conni McDaniel Hall to approve funding for running the IAGenWeb.org server at the current level of $65.95 per month through July 2017 as well as authorization of up to $60 total additional expenditure during the same period to cover disk space upgrades as needed.

With no objections, the motion was approved.

Confirming: Karen DeGroote, Conni McDaniel Hall, Barbara Hug, Mark Christian, Janelle Martin, Linda Ziemann, Sharyl Ferrall, Constance Diamond, Lynn McCleary, William Haloupek, Paul Nagy, Ralph Leonard.

There were no abstentions.

Not voting: Steve Williams, Gail Kilgore.

6. Closing Comments and Adjournment

There was no further new business. After asking for and receiving no further comments, President Cheryl Siebress declared the meeting adjourned on July 31, 2016.

Janelle Martin

Secretary, Friends of IAGenWeb 2016-2017

Approved as Corrected: July 18, 2017