The Chair, Linda Ziemann, called the meeting to order on June 22, 2010 to be conducted on the IAGW-CM list.
The following directors were present: Linda Ziemann, Greta Thompson, Rich Lowe, Ralph Leonard, Richard Harrison, Gail Kilgore, Constance Diamond, Barbara Hug, Sharyl Ferrall, Karen DeGroote-Johnson, Mark Christian, Don Kelly, Dave Dinham.
The following directors were absent: Loren Toomsen (excused absence).
The agenda was published by the Chair on July 22, 2010.
Meeting Agenda: Announcement of Volunteer Positions from the President Call for Secretaryıs Report of Minutes of previous meeting Approval of Minutes Call for Treasures Report Approval of Treasures Report Welcome Committee Report New Business: Reauthorization of Server Funding for the coming year.
The Secretary, Mark Christian, presented the report:
The last meeting was conducted from May 22, 2010 to May 29, 2010. Minutes are posted at: http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/meetings.htm
Without objection the Chair announced the acceptance of the minutes as posted.
The Treasurer, Rich Lowe, presented the report:
Financial Reports for the month ended June 30, 2010 can be viewed at: http://iagenweb.org/state/friends_of_iagenweb-operations/ The only activity since June 30 consists of a 30 cent dividend from PayPal and three new Friends membership contributions thus far in July totaling a combined $152. While memberships/donations YTD are down $255 YTD, our recent efforts to increase Friends membership participation has resulted in six new members in June and July in addition to renewals. http://iagenweb.org/state/friends_of_iagenweb/membership.htm We have reduced the underwriting balance due Loren Toomsen by $1,398 over the first six months of the calendar year and will be sending him another check at the end of this month. Monthly Google AdSense income remains up over last year YTD, but monthly receipts are trending downward.
Without objection the Chair announced the acceptance of the Treasurers Report.
The Chair made the following announcement.
Attendance at these Board meetings is recorded by the FRIENDS Secretary based upon participation during the meeting. Everyone will have the opportunity to send an email posting to the LIST during the meeting. According to the FRIENDS bylaws, absence from two consecutive meetings is accepted as resignation from the Board. Going forward from this meeting in July 2010 during the extent of my tenure as President, I do EXCUSE any absences during this year by Loren Toomsen. Secretary, please document Loren's excused absences during the coming year. As President, I do have the authority to grant excused absences. Please email me privately, if you have a need for any excused absence.
The Chair made the following announcement.
ANNOUNCEMENT of Presidentıs Selection of Volunteers for the coming year, July 1, 2010 June 30, 2011 1. Secretary: Mark Christian has agreed to serve in this capacity for another year. Thanks to Mark for an exceptional job of record keeping. 2. Director at Large: Dave Dinham has graciously accepted this volunteer position replacing Ralph Leonard. Ralph is now Vice-President. 3. FRIENDS website coordinator: Ralph Leonard has agreed to do the website coordinator job during this next year with his term ending June 30, 2011. Thanks to Richard Harrison this past year (his one-year term has ended) for serving in this capacity for FRIENDS. 4. Welcome Committee: Constance Diamond has once again agreed to serve as the Welcome Committee Chairman. Thanks to Constance for doing an exceptional job in this capacity for FRIENDS. Linda Ziemann will once again serve as back up to this committee chairman. 5. Treasurer: Rich Lowe continues his three-year term as Treasurer.
Without objection, the Chair confirmed the following appointments:
Secretary, Mark Christian, term ending June 30, 2011; Director at Large, Dave Dinham, term ending June 30, 2011; FRIENDS Website Coordinator, Ralph Leonard, term ending June 30, 2011.
Constance Diamond presented the Welcome Committe Report.
In June Rich, our third Welcome Committee member, began sending out a FRIENDS membership information message to the Iowa and IAGen list. These have had a very good response. Since January 1, there has been Thank You/Appreciation letters sent out to eight new members and to four renewing members. Renewal notices are sent out to members one month in advance of the expiration of their membership year.
Mark Christian presented the IAGenWeb Server Planning and Funding Report.
The IAGenWeb server is hosted with PowerVPS on the Fuse Starter Hosting plan which costs $59.95 per month. In January, 2010 the directors approved funding through June, 2010. At this time we do not anticipate additional server resource requirements within the next year, so the monthly cost should remain the same unless the plan rate should change. I plan to offer a motion to authorize server funding at $59.95 per month through June, 2011. I will wait for comments before offering the motion tomorrow.
It was moved by Mark Christian and seconded by Greta Thompson that the board authorize server funding in the amount of $59.95 through June, 2011.
Votes For: Rich Lowe, Dave Dinham, Ralph Leonard, Greta Thompson, Don Kelly, Gail Kilgore, Mark Christian, Linda Ziemann, Richard Harrison, Constance Diamond, Sharyl Ferrall, Karen De Groote-Johnson.
Votes Against: None
Abstentions: None
The Chair declared the motion passed.
With no objection the meeting was adjourned by the Chair on July 30, 2010.